What is Portfolio Dialogue?
Offering an in-depth approach to portfolio reviews and mentoring, Portfolio Dialogue aims to shorten the distance between artists and experts and make portfolio reviews readily available for artists who are pursuing an international career.
Traditionally organized as physical meetings within the framework of international photography festivals, portfolio reviews are a highly efficient form of communication. Artists meet experts, present their work, receive feedback and, over time, develop their artistic practice as well as their career.
Portfolio Dialogue takes this successful concept one step further by providing an online platform for professional portfolio reviews and mentoring – no longer exclusively for photographers but for visual artists.
Who can use Portfolio Dialogue?
Portfolio Dialogue addresses serious, career-oriented photographers and visual artists at any stage in their career.
Portfolio Dialogue is not aimed at commercial photographers. This means that our reviewers do NOT review commercial photography, such as life-style, fashion, food and products, travel photography, illustration, traditional nudes, or stock photography.
Why online reviews?
- Present your work to leading art professionals worldwide without the expense of travel
- Handpick your portfolio reviewers
- Book as many online reviews as you like – or start out with a single review
- Go straight to the point with a well-prepared online reviewer
- Get a focused review in quiet surroundings
- Plan ahead and use the online reviews as motivation in your work process
- Meet your reviewer at a convenient time – from the comfort of your living room, studio or wherever you prefer!
What about time zone differences?
All dates and times on the website are displayed as Central European Time (CET) as long as you are not logged in.
When you create an account, it is important that you start by selecting your time zone (if your city is not on the list, simply select the city closest to you). This will enable you to view all dates and times on the website according to your local time. You set your time zone under ‘My workspace’.
Remember to log in and change your time zone if you happen to be travelling at the time of the review. And, of course, change it again when you return – or move on to a new time zone.
Booking an online review
How do I set up an online review?
You can reach out directly to our year-round reviewer team whenever you wish to book an online review. Simply log in and use the ‘Request a review’ function to get in touch with your chosen reviewer(s).
When you fill out the request form, try to be as specific as possible about when you would like the review to take place and what your aim with the review is.
Taking your specific wishes into consideration, the reviewer will get back to you as soon as possible to schedule a suitable date and time for your online review.
Once the two of you have agreed on a date and time, you will receive an email from our system with a booking link. The date(s) assigned to you will remain reserved for you for 48 hours.
Please note that the request function should only be used when you are serious about booking an online review with the reviewer in question. You can learn more about pricing here.
Is it possible to enter work as a team or collective?
Yes. Feel free to book portfolio reviews as a team or collective.
Cancellation and refund policy
Can I cancel my booking?
It is always possible for you to cancel your booking, but please be aware of our refund policy as described below. The cancellation policy applies in all circumstances.
According to the EU Consumer Rights Directive, you have the right to a full refund if you cancel your booking within 14 days from the day you complete your booking. After this cooling-off period, Portfolio Dialogue IVS does not offer any refunds.
If you book a portfolio review that takes place less than 14 days after the day of booking, the cooling-off period will be correspondingly shorter.
Please note that once you submit your portfolio to your reviewer, you will lose the right to a refund as the provision of services has now begun.
The deadline for submitting your portfolio to your reviewer is 72 hours prior to the scheduled review. If you do not submit your portfolio in time, the portfolio review will be cancelled, and you will NOT be eligible for a refund nor a new review. It is entirely your own responsibility to submit your portfolio before the deadline expires.
As the tailor-made mentoring programme is personalised and requires the concerned reviewer’s active involvement from day one, this service is NOT eligible for a refund.
How to cancel
All bookings are organized through Portfolio Dialogue IVS. You may NOT under any circumstances offer or sell your booking to someone else. If you need to cancel your booking, please contact us at firstname.lastname@example.org
What happens if I am late for my portfolio review?
It is entirely your own responsibility to be present and ready at the time of your scheduled portfolio review or tailor-made mentoring session. If, for some reason, you are late for the meeting or do not show up, Portfolio Dialogue IVS will NOT provide a refund or offer a new review.
In this context, it is important – and again, your own responsibility – to remember to log in and change your time zone if you happen to be travelling at the time of the review. And, of course, change it again when you return – or move on to a new time zone.
What happens if the portfolio reviewer cancels?
In the unfortunate event that a portfolio reviewer needs to cancel a scheduled review, he or she will offer an alternative date for a meeting. If it is not possible for the artist to meet on the date suggested by the reviewer, Portfolio Dialogue IVS will offer a full refund.
Submitting your portfolio
What can I present to the portfolio reviewers?
You can present both work in progress and fully completed projects. Please see the individual reviewer profiles to find out what the reviewers are interested in reviewing and what they can offer you.
How do I show my portfolio?
You share your portfolio with your chosen reviewer via our platform. When you set up a Portfolio Dialogue account, you get a personal ‘Workspace’. Here you can upload several image series and start building your general portfolio right away in order to have your material ready for your first booking.
When you book an online review, you will get access to your portfolio submission for this particular review under ‘My reviews’ next to the session in question.
If you fill in your info (artist statement, links, etc.) under ‘About me’ in your workspace prior to booking your online review, this will automatically be copied to your submission. If not, you need to add your different info to the portfolio itself.
You can edit and tailor your individual portfolio submissions until the deadline for submitting your portfolio expires. Go to ‘My reviews’ and click ‘Edit portfolio’ next to each of your booked reviews.
When a portfolio submission is ready, you can submit it to your portfolio reviewer with a single click. Your reviewer will then go through all your material before meeting you online.
What should my portfolio include?
Apart from your image series, your portfolio should always include written material, such as an artist statement, etc.
A portfolio submission can include the following:
- Your aim with the review
- Artist statement / project description
- CV in English (or a language stated on your reviewer’s profile). Preferably as a PDF file
- Link(s) to website, video, larger PDF files, etc.
- One or several image series
When you create your image series in Workspace, it is possible to insert image titles as well as individual project descriptions.
If relevant, we recommend that you include a few installation views. These can give your portfolio reviewer a better understanding of your work and its presentation.
Image files must be less than 5MB each. Allowed file types: png, gif, jpg, jpeg.
Artists retain full rights to their images.
When is the deadline for submitting my portfolio?
The deadline is two days (48 hours) prior to the scheduled portfolio review. When you log in to your account, you can see the exact deadlines for all your upcoming reviews under ‘My reviews’. No exceptions will be made for late submissions.
What happens if I don’t meet the deadline?
If you do not submit your portfolio in time, the portfolio review will be cancelled, and you will NOT be eligible for a refund nor a new review. It is entirely your own responsibility to submit your portfolio before the deadline expires.
Can I submit hard-copy material?
No. We offer online portfolio reviews with art professionals based all over the world. Therefore, for practical reasons, it is only possible to submit digital material.
The Portfolio Review
What is required to participate in a portfolio review?
- A Skype and/or Zoom account. These can be acquired here:
Always check that you have the latest versions installed
- A good internet connection
- A Mac or PC with a webcam (iPads, tablets and smartphones will work too, but we strongly recommend using a computer)
- A quiet location
- Using headphones or earbuds can be a good idea
How long does a portfolio review last?
Our portfolio reviews are 30 minutes in length.
How do I connect online with my reviewer?
Our portfolio reviews take place on either Skype or Zoom. We always ask you to submit your Skype name whereas Zoom is optional for you.
Prior to the review, your reviewer will contact you in order for the two of you to decide on the most suitable way to meet.
On the day of the review, it is the reviewer’s responsibility to connect with you and also keep track of time during your session.
What if connecting on Skype/Zoom fails?
When you prepare your portfolio submission, you are asked to provide both your Skype name, email address and mobile number. With this information the reviewer will always have an alternative way of contacting you, should there be any difficulties connecting online.
Which language will be spoken during the portfolio review?
Many of our portfolio reviewers speak multiple languages, and it will be possible for you to carry out your review in any of the languages stated on your chosen reviewer’s profile. All of our portfolio reviewers speak English.
How do I best prepare for the review?
Once you have chosen your reviewer, you should carefully consider your aim with the review, what you are hoping to achieve from a discussion with the particular reviewer, and what you should present. Filling out the portfolio submission can be helpful in this process so make sure you have time to go through it carefully.
What happens after the portfolio review?
Once you have carried out the review, your portfolio reviewer has the option to write a review summary for you if relevant. Should this be the case, you will be notified by email.
Should you later wish to book a review with the same portfolio reviewer, you are welcome to do so via Portfolio Dialogue.
If you have any questions, you are always welcome to get in touch: